Table 2 Recruitment information for projects
Project | Participant Information | RECRUITMENT METHODS | Recruitment Rate | Representative Advisory Group | Incentives | Time Required to Recruit | Flexible Strategies | |||
|---|---|---|---|---|---|---|---|---|---|---|
Dillman/Modified Dillman | Use of Local Opinion Leader | Face to Face Recruiters | Responsible for Recruitment | |||||||
COMP-PC (2004 - 2006) | Practices: 137 recruited All CHC, HSO, & FHN in Ontario +197 randomly selected FFS-FHG Providers: 363 (surveyed) 46 (interviewed) Patients: 5361 (surveyed) 24 (interviewed) | Modified Dillman (invitation material mailed and combination of methods for follow-up) | Yes - limited to end of study - regional leaders made phone calls | Yes - response rate much higher-done only at end of study | Practice recruitment by investigators with support from central organizations. Practices invited eligible providers. Patients recruited through front desk. | Avg Practices (45%) of 365 eligible practices. 82% of 6522 eligible patients Provider participation not tracked if >50% | Yes - very useful. Had stakeholder advisory group at least 2 members of each group studied | Financial: $2,000 for quantitative component -$500 for qualitative Non Financial: Token gifts for period of data collection | 9 months - targets not reached entirely | Invitation letters, follow up letters, emails & telephone calls. Finally, face to face recruitment |
IDOCC (2007 - current) | Practices: Approached = 372 Recruited = 93 Physicians: Approached = 1077 Recruited = 200 | Modified Dillman (invitation material mailed and combination of methods for follow-up) | Step 1 - yes Step 2 - no | Yes - project staff (outreach facilitators) visited providers who had not responded - challenging strains on physician time | Lead physicians were sent letters and asked if interested in IDOCC. Physician investigator made follow-up phone call if necessary. | Avg Practices (25%) of 372 eligible practices. 19% of 1077 eligible physicians. | Yes - stakeholder advisory group | Non Financial: Assistance with practice improvement | Step 1 - almost 10 months Step 2 - 4 months | No |
ICFPC (2004 - 2005) | Practices: Eligible = 99 Recruited = 30 Physicians: Eligible = 164 Recruited = 58 | Modified Dillman (invitation material mailed and combination of methods for follow-up) | Yes | No | Contact made through lead physician at each site. If interested all other physicians were contacted. | Avg Practices (30%) of 99 eligible practices. 100% of eligible physicians (58 of 58 physicians from recruited practices). | No | No | 9 months | No |
CHAP (2001 - current) | Communities: Identified = 41 Eligible = 39 Participated = 39 20 Communities in CHAP average 17.1 physicians. 19 Communities in Control average 19.1 physicians. | No (Information session, physician meeting, letters & follow-up) | Yes - physician opinion leader model used | Yes - local opinion leaders used at start - called community meeting - local coordinators traveled to physician office | Opinion leader physicians used to recruit colleagues | Physicians (49%) of approximately 700. | Yes, in some areas, not everywhere | Non Financial: Feedback on individual participants sent directly to physicians | Unsure | Yes |
FWS (1999 - 2006) | Family Physicians recruited | Modified Dillman | No | No | No | Physicians (20.2%) | No | No | Repeat mailings and reminders (5 in total) | No |